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Sports Timing BrasilSports Timing BrasilSwimSystem · Docs

Building the board

In the board list, click Manage. The header shows the event and the Reports, Actions, Publish and Settings buttons.

Pick the session and the view

Section titled “Pick the session and the view”

In the bar above the board:

  • Select session: the session you are working on. It applies to the board and to the Actions menu (copying or clearing roles acts on it).
  • Search official….
  • The view: Columns, Matrix or Por Árbitro (by official).
  • Recarregar (reload) and Add Official.

Assign in the Columns view

Section titled “Assign in the Columns view”

The Entries are on the right and the session’s Assigned officials on the left.

  1. Drag an official from Entries to the left column.
  2. Drop them on Assign to current session or Assign to all sessions.
  3. On the assigned official’s card, click Define Role and pick the role (there is a search and Sort by experience).
  4. If the role has a number (a lane, for example), fill in the # box.

To undo, drag the official back to the right: they return to Entry and lose role and number. Reordenar sorts the assigned officials by role and number, and the role chips filter the column.

An official’s statuses in a session are Entry, Assigned, Reserve, Withdraw, Rejected (RJC) and Not Entered. To change it, use the card’s ⋮ menu and choose whether it applies to This session only or All sessions. The same menu has Full Profile, View History, Send WhatsApp and Remove from Session.

The other views

Section titled “The other views”
  • Matrix: one row per official and one column per session. Click a cell to change the status and role in that session.
  • Por Árbitro (by official): each official with one line per session, and filters to find who is Não escalados (not assigned), Parciais (partly assigned) or Com cortes (with withdrawals). The official’s menu has Escalar em todas as etapas and Cortar de todas as etapas (assign to / withdraw from all sessions).

Add an official manually

Section titled “Add an official manually”
  1. Click Add Official.
  2. Search by name (there is an organization filter).
  3. For each session, choose Não Inscrito, Escalado or Inscrito (or use Include in all sessions).
  4. If you want, tick Send confirmation email.
  5. Click Confirm Addition.

Manual additions are logged with the user who made them.

Bulk actions

Section titled “Bulk actions”

The Actions menu acts on the selected session:

  • Copy roles: copies role and number from another session into the current one (only with two or more sessions).
  • Clear roles: removes the roles, from all sessions or one; officials stay assigned.
  • Clear assignment: removes the officials from the assignment.
  • Remover árbitros duplicados (remove duplicate officials).
  • Send emails (assignment): notifies assigned and not-assigned officials. Only works when the board is Public.
  • Criar grupo de WhatsApp (escalação), optionally including reserves and withdrawals.

When the board is Locked, these actions are disabled.

Reports

Section titled “Reports”

Reports generates the Role Board, the Role Matrix, the Signature List and Personal Data, as PDF or Excel.