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Sports Timing BrasilSports Timing BrasilSwimSystem · Docs

One-off charges

Open Financial management › Billing overview. This screen is for charges the organization issues on its own (annual fees, membership fees, other fees). Charges for meet entries live in each meet’s orders (see Entry orders).

What the screen shows

Section titled “What the screen shows”
  • Account Details: holder, bank, branch and account, and the Available Balance (click the eye to reveal it).
  • Summary cards: Received, Pending, Confirmed and Overdue, with the amount and count.
  • The charge list, with search (name, amount, date or description), a status filter (Pending, Received, Overdue, Confirmed), a payer type filter (Club, Athlete, Official, Coach) and sorting.

Each row shows the payer, the description, the Due Date (and Paid on once paid), the installment, the payment method, the amount and the status. A pending charge past its due date shows as Overdue.

Row icons:

  • Eye: opens the details, with the boleto (typeable line, Baixar PDF do Boleto, Ver Fatura Web) and the Pix (QR code and Pix Copia e Cola). This window is in Portuguese only. From there you can also Alterar Vencimento (change the due date) of a pending or overdue charge.
  • Update Status: fetches the latest status from the gateway.
  • Resend Charge Email: sends the email to the recipients again.
  • Remove Charge: deletes the charge (at the gateway too). A paid charge cannot be removed, and removal cannot be undone.

Create a charge

Section titled “Create a charge”
  1. Click New Charge.
  2. Under Payer, search for the club (Search payer…).
  3. Under Recipients (Emails), tick who receives the charge. Only ticked emails receive it. If you want, attach files (PDF, JPG, PNG) under Attachments.
  4. Under Charge Items, use Add item… to pick billing templates and set the quantity with + and −. The description and total fill in automatically.
  5. Under Payment Summary, check the Total Amount and Due Date and choose the Payment Method: Boleto, Credit Card or PIX.
  6. To split it, turn on Pay in installments? and choose the No. of Installments (2 to 12).
  7. If needed, open Advanced Options to change the installment dates (boleto and Pix), the Late Fee, Interest/Month, Discount and Description. Anything left blank uses the organization’s defaults.
  8. Click New Charge to issue it.

The ticked emails receive the charge with the payment link (and the installment schedule, when split).